Lost REG 31 Form: Getting Replacement Verification Documents

Lost your California DMV REG 31 vehicle verification form? Don’t panic—retrace where it went missing, secure your ID and inspection records, and document the loss. Contact the DMV or the licensed verifier who inspected the vehicle to request a reissue or schedule a re-verification; ask about fees, timing, and written confirmation. Have your name, license/ID, VIN, plate, and contact info ready. Report the loss to protect against misuse and set reminders for deadlines. Here’s how to move fast and avoid setbacks.

What the REG 31 Form Is and When It’s Required

Before you replace a missing verification, it helps to know what the REG 31 form is: it’s the California DMV’s Verification of Vehicle form used by licensed vehicle verifiers to physically inspect and confirm a vehicle’s VIN, make, model, year, and other identifiers.

You use it when a vehicle lacks a prior California record, comes from out of state, has a VIN mismatch, underwent major repairs, or needs corrected title data. Smog checks and bills of sale aren’t substitutes.

A peace officer, DMV employee, or licensed verifier completes it. When you bring the right vehicle and documents, you’ll feel aligned with the process and community.

The verification process validates the existence of the vehicle beyond mere documentation and ensures that the VIN on the vehicle aligns with DMV records.

Immediate Steps to Take After Discovering the Loss

If you realize the REG 31 is missing, act quickly to prevent delays. Breathe, then retrace your steps: check email, glove box, folders, and recent mail. Note when you last had it and who saw it. Secure related documents—ID, proof of insurance, and any inspection records—so nothing else goes missing. Document the loss in a simple note with date, time, and context.

Next, freeze any deadlines on your calendar and set reminders. Inform anyone who’s relying on your paperwork, like a dealer, lender, or family member, so they’re aligned. Keep a dedicated folder—digital or physical—to centralize communications and updates. Consider scheduling a VIN verification service to obtain replacement documentation quickly and avoid further registration delays.

How to Request Replacement Verification Documents

Start by confirming which office issued or needs the REG 31 and how they accept replacement requests—DMV field office, licensed verifier, or dealership. Then choose the request path they recognize.

If they allow online scheduling, book the earliest slot; if they require in-person, plan a quick visit. Ask whether they’ll re-verify the vehicle or reissue documentation from records. Request written acknowledgment of your replacement request and any fee quote.

If a verifier or dealership handled it, ask them to submit the replacement on your behalf. Keep copies of all messages and receipts. In Los Angeles County, Quick VIN Verification charges $45 at their location or $150 for mobile service if you need a replacement verification performed. Close the loop with a brief follow-up to guarantee processing.

Information You’ll Need and Who to Contact

Once you’ve chosen the request path, gather the specifics they’ll ask for and contact the right office. You’ll need your full legal name, driver license or ID number, date of birth, mailing address, phone, and email. Have your vehicle plate or VIN if the REG 31 ties to a car. Note when you last had the form and where it was issued.

Who to contact: start with your local DMV field office or customer service line. If an employer, school, or licensing board requested verification, reach their compliance or records unit. For law enforcement verification, call the issuing agency’s records division. Keep case or ticket numbers handy.

Security, Compliance, and Preventing Future Losses

Misplacing a REG 31 raises two priorities: protect your identity and stay compliant. Report the loss immediately to DMV and your insurance carrier. If you suspect exposure, place a fraud alert and consider a credit freeze. Change passwords, enable MFA, and secure documents in a locked folder or encrypted drive.

Track deadlines so your verification stays valid; note grace periods and fees. Store digital and paper backups, labeled and date-stamped. Limit who handles your records; share only with verified contacts. Review account activity weekly. Set calendar reminders for renewals.

With these habits, you’ll safeguard your standing and help the whole community stay secure.

Frequently Asked Questions

Does Losing a REG 31 Affect Vehicle Sale Timelines or Buyer Financing?

Yes, it can. You’ll likely face delays in sale processing and title transfer, and your buyer’s lender may pause financing. Act fast: request a replacement, keep communication open, and share updates so everyone stays confident and connected.

Are Digital Copies of REG 31 Acceptable for Interim Verification?

Yes, but only if the issuing agency explicitly allows it. You should confirm with your DMV and the buyer’s lender. Keep a clear scan, verify signatures and VIN, and carry backup identification to reassure everyone involved.

How Does a REG 31 Loss Impact Out-Of-State Title Transfers?

It can delay out-of-state title transfers because you’ll lack required VIN verification. You’ll request a replacement, verify the vehicle again, and resubmit paperwork. Act quickly, keep copies, and communicate with both DMVs so everyone stays aligned and supportive.

Can Dealerships or Smog Stations Reissue Related Verification Data?

Yes—dealerships and licensed smog stations can’t reissue official verification data. You’ll need a DMV, CHP, or authorized verifier to redo it. Call ahead, bring ID and vehicle, and we’ll help you navigate the process together.

What Fees or Penalties Apply if the REG 31 Isn’T Replaced Promptly?

You’ll face late transfer penalties, potential title/registration delays, and extra inspection or duplicate document fees. Act fast: schedule verification, keep receipts, and ask DMV for fee waivers or reductions—staff often help when you’re proactive and communicative.